Student Worker: Events and Community Assistant (f/m/x)

The Events and Community Assistant supports the Events and Community Manager and the

wider events team in delivering well-organised, welcoming, and smoothly run events that enrich

campus life and strengthen the CODE community.

The role focuses on the practical, logistical, and administrative work that makes events

successful: preparing spaces, coordinating resources, supporting organisers and guests,

keeping event information up to date, and helping ensure events are delivered safely,

accessibly, and in line with university policies.

• Assist the events team with the planning, coordination, and execution of large campus events, with a focus on logistical and administrative tasks.

• Support event set-up and take-down, including room preparation, furniture arrangements, signage, technical equipment, materials, and post-event reset.

• Help ensure event spaces are prepared on time and are functional, tidy, accessible, and welcoming for organisers and guests.

• Help coordinate with service providers, especially by receiving deliveries and arranging collection times for hired equipment.

• Support selected events taking place in the evenings and on weekends, with reasonable notice agreed in advance.
  
  

Small and Medium-Sized Event Coordination

• Coordinate small and medium-sized events with the guidance and support of the Events and Community Manager.

• Support the end-to-end execution of assigned events, from initial request and planning through to set-up, delivery, take-down, and follow-up.

• Provide friendly, reliable, and proactive support to event organisers, participants, guests, and internal stakeholders.

• Help ensure assigned events comply with university policies, safety regulations, legal requirements, accessibility standards, and sustainability best practices.
  
  

Event Resources and Storage

• Help keep track of event resources, equipment, and materials.

• Maintain the events storage area so items are organised, labelled, accessible, and stored safely.

• Monitor stock levels for commonly used event supplies and inform the Events and

• Community Manager when items need to be reordered.

• Support the safe movement of furniture, materials, and equipment when needed.
  
  

Room Bookings and Space Allocation

• Assist with room bookings and space allocation for events.

• Help prevent scheduling conflicts by keeping event information accurate and up to date.

• Support communication with internal teams and event organisers regarding space use, set-up requirements, and event logistics.

Community Event Promotion

• Assist with promoting community-focused events on campus through relevant internal Channels.

• Support the preparation and distribution of event information, signage, and promotional materials.

• Help make campus events more visible, accessible, and engaging for the CODE community.

Event Administration and Data

• Assist with maintaining the events database, especially for events where you are directly Involved.

• Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date.

• Support documentation of event processes, recurring set-ups, resources, and lessons Learned.
  
  

Campus Support

• Assist with maintaining the events database, especially for events where you are directly Involved.

• Keep event details, logistics notes, attendance information, and follow-up actions accurate and up to date.

• Support documentation of event processes, recurring set-ups, resources, and lessons learned.
  
  

Requirements

• Experience in event planning, coordination, hospitality, community activities, or similar organisational work. Informal experience, such as organising personal, student, or community events, also counts.

• Strong organisational skills and the ability to manage multiple tasks or projects at the same time.

• Excellent verbal and written communication skills.

• A reliable, proactive, and service-oriented working style.

• Ability to work collaboratively in a fast-paced environment with students, staff, faculty, alumni, external partners, vendors, and guests.

• Availability to work events that may take place in the evenings and on weekends, with reasonable notice agreed in advance.

• Willingness to occasionally perform physically demanding tasks, such as safely moving furniture, carrying event materials, and supporting set-up or take-down.
  
  

Preferred, but Not Required

• German language skills at approximately B1 level or above, especially for conversations with non-English-speaking vendors and service providers.
  
  

What You Will Gain

• Hands-on events experience at the intersection of a university environment and Berlin’s tech ecosystem.

• Experience working with internal stakeholders, external vendors, community partners, and event guests.

• Practical skills in logistics, coordination, communication, customer service, event administration, and campus community building.

• The opportunity to contribute directly to CODE’s campus life and community experience.
  
  

What you can expect:

• Part-time contract: 20 hours per week

• 15 EUR hourly rate (gross)

• Evening and weekend work will be required for some events, with reasonable notice agreed in advance.